Case Study

Providing commercial project management, office design, and construction administration since 1987 

Facilitate Corporation is an independent project management company specialising in commercial fit-out solutions, office design and construction, risk management, tenancy relocation, corporate facilities management, and refurbishing 

They have delivered world-class workspaces to some of the most notable companies globally for over 30 years. They are known in the industry for their flexibility, agility, and accountability in bringing workplace visions to life.

Business Objectives

• Improve IT costs
• Enhance cyber security posture
• Manage Microsoft 365 licensing
• Boost team efficiency and cyber awareness

Executive Summary

Facilitate Corporation centralised their data management and saved up to $25k in IT costs

Facilitate Corporation is always looking to improve their internal management, especially in IT. They wanted to shift their focus to optimising their digital operations, costs, cybersecurity, and licensing. With support from the Facilitate Corporation team, OSIT led the centralisation of their data into SharePoint (with managed IT support), which improved their IT security, reduced annual technology costs, and ensured they made the most of their Microsoft 365 investment.

The Challenges

Optimise IT costs, licensing management, and security.   

During their review of Facilitate Corporation’s IT setup, the OSIT team found they were using a separate data management platform alongside their Microsoft 365 subscription. This overlap meant they were spending $25,000 a year on IT that could be redirected to other priorities within the company.

To address this, Facilitate Corporation turned to an OSIT Virtual CIO for expert advice. Together, they evaluated the IT environment and developed solutions to improve security, streamline monthly IT expenses, and boost overall efficiency.

The Solution

Migrate to SharePoint to centralise data management.

Facilitate Corporation adopted a comprehensive migration plan provided by an OSIT Partner, which successfully consolidated their data storage and improved security. This plan included migrating their data to SharePoint across all their regions to unify their Microsoft accounts and enhance data security. 

The migration plan also included optimising their Microsoft 365 licenses and upgrading their IT policies and compliance. They also received SharePoint training from a certified Microsoft expert at OSIT to facilitate a smooth transition to the new data management platform.

The Results

A highly reliable and secure data management system.

After migrating to SharePoint, Facilitate Corporation can now collaborate more safely and conveniently within the organisation and with vendors. The migration optimised their IT spending by $25,000 and improved their security policies. Facilitate's hands-on involvement in the migration process has significantly made the transition easier and more tailored to their requirements, from cyber security to Microsoft 365 licenses. 

And with the tailored SharePoint training sessions, their team was able to adjust well to the new data management system. Additionally, with a dedicated IT Partner as part of their Managed IT service, they now receive regular check-ins and IT health scans to stay updated with their IT systems and continuously streamline their operations.